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学术会议投稿信Cover Letter写作模板与范例

9
2025-09-11 16:15:28

引言:一篇“加分”的会议投稿信

在向学术会议投稿时,虽然大多数在线系统已不再强制要求Cover Letter,但在某些情况下,一封简洁、专业、信息量恰到好处的投稿信,能显著提升您稿件的专业形象,并帮助程序主席(Program Chair)更准确地理解您的工作。

核心作用: 它不是为了“求情”,而是为了提供关键的上下文信息,并展现您的专业素养。


会议投稿信的核心“模块”

一封标准的会议投稿信,包含以下几个核心模块。

模块 内容核心 目的
模块一:专业信头 您的联系信息、日期、会议主席信息 专业、正式
模块二:精准称呼 Dear [会议主席姓氏] / Dear [会议名称] Program Committee 尊重、认真
模块三:开场白 “我们提交题为《XX》的稿件,以供贵会审阅” 开门见山,表明意图
模块四:亮点与匹配度 “我们的核心贡献是XX,与贵会XX主题高度契合” 吸引注意,体现诚意
模块五:学术诚信声明 “我们确认此稿件为原创,且未一稿多投” 遵守规范,展现诚信
模块六:专业收尾 “感谢您的时间和考虑,期待佳音” 礼貌、专业

范例一:常规会议投稿(最通用模板)

这个模板适用于绝大多数常规的会议论文投稿,可以直接套用。

[您的姓名] [您的职位/身份] [您的大学/单位] [您的Email] [您的ORCID iD (可选)]

[日期]

Dear Professor [会议主席的姓氏] / Dear [会议缩写, 如 CVPR 2026] Program Committee,

Subject: Manuscript Submission for [会议缩写, 如 CVPR 2026]: "[您的论文完整标题]"

We are pleased to submit our manuscript titled, "[您的论文完整标题]," for consideration as an original research paper at the [会议完整全称].

Our research introduces a novel approach to [您研究的领域,如 image recognition], demonstrating [您最核心的成果,如 a significant improvement in accuracy on benchmark datasets]。 We believe our work is a strong fit for the conference, particularly aligning with the topics of [提及会议征稿范围中的1-2个关键词,如 "Computer Vision" and "Machine Learning"]。

We confirm that this manuscript has not been previously published and is not currently under review by another conference or journal. All authors have read and approved the final version of the manuscript.

Thank you for your time and consideration. We look forward to the possibility of presenting our work at your esteemed conference.

Sincerely,

[您的姓名] (On behalf of all authors) Corresponding Author


范例二:投递特定研讨会 (Workshop)

当您投稿的目标是会议下属的某个特定Workshop时,需要在信中明确指出。

[信头与称呼部分不变,称呼对象为Workshop主席]

Dear [Workshop主席姓氏] / Dear [Workshop缩写] Organizers,

Subject: Submission to the [Workshop完整名称]: "[您的论文完整标题]"

We are writing to submit our manuscript, "[您的论文完整标题]," for consideration for the [Workshop完整名称], held in conjunction with the [主会议名称].

Our work on [您的研究主题] directly addresses the central theme of your workshop, "[引用Workshop的主题句或关键词]"。 We believe our findings will contribute to the timely and focused discussions you are fostering.

[学术诚信声明与收尾部分不变]


范例三:说明特殊情况(如与已发表论文的关系)

当您的稿件是某篇已发表论文(例如您自己的会议短文或arXiv预印本)的扩展版本时,必须在Cover Letter中主动、清晰地声明。

[信头、称呼、开场白不变]

[在“亮点与匹配度”段落之后,增加以下说明段落]

We would like to clarify that this manuscript is a substantially extended version of our preliminary work, which appeared as a short paper at [之前会议的名称和年份] [1] or was posted on arXiv [2]. This submission includes [用列表清晰说明新增内容,例如: 1. extensive new experiments on three additional datasets; 2. a more detailed theoretical analysis; and 3. a comprehensive comparison with recent state-of-the-art methods]. We have included the original paper in the supplementary materials for your reference.

[学术诚信声明与收尾部分不变,并在参考文献中列出[1]和[2]]

结论 一封好的会议投稿信,应该是简洁、专业、信息精准的。它就像您论文的“序言”,虽然不是主体,但能为您的工作提供重要的背景信息,并给会议主席留下一个严谨、认真的良好第一印象。在大多数情况下,使用通用模板即可;在特殊情况下,清晰的说明则是学术诚信的直接体现。

引言:一篇“加分”的会议投稿信

在向学术会议投稿时,虽然大多数在线系统已不再强制要求Cover Letter,但在某些情况下,一封简洁、专业、信息量恰到好处的投稿信,能显著提升您稿件的专业形象,并帮助程序主席(Program Chair)更准确地理解您的工作。

核心作用: 它不是为了“求情”,而是为了提供关键的上下文信息,并展现您的专业素养。


会议投稿信的核心“模块”

一封标准的会议投稿信,包含以下几个核心模块。

模块 内容核心 目的
模块一:专业信头 您的联系信息、日期、会议主席信息 专业、正式
模块二:精准称呼 Dear [会议主席姓氏] / Dear [会议名称] Program Committee 尊重、认真
模块三:开场白 “我们提交题为《XX》的稿件,以供贵会审阅” 开门见山,表明意图
模块四:亮点与匹配度 “我们的核心贡献是XX,与贵会XX主题高度契合” 吸引注意,体现诚意
模块五:学术诚信声明 “我们确认此稿件为原创,且未一稿多投” 遵守规范,展现诚信
模块六:专业收尾 “感谢您的时间和考虑,期待佳音” 礼貌、专业

范例一:常规会议投稿(最通用模板)

这个模板适用于绝大多数常规的会议论文投稿,可以直接套用。

[您的姓名] [您的职位/身份] [您的大学/单位] [您的Email] [您的ORCID iD (可选)]

[日期]

Dear Professor [会议主席的姓氏] / Dear [会议缩写, 如 CVPR 2026] Program Committee,

Subject: Manuscript Submission for [会议缩写, 如 CVPR 2026]: "[您的论文完整标题]"

We are pleased to submit our manuscript titled, "[您的论文完整标题]," for consideration as an original research paper at the [会议完整全称].

Our research introduces a novel approach to [您研究的领域,如 image recognition], demonstrating [您最核心的成果,如 a significant improvement in accuracy on benchmark datasets]。 We believe our work is a strong fit for the conference, particularly aligning with the topics of [提及会议征稿范围中的1-2个关键词,如 "Computer Vision" and "Machine Learning"]。

We confirm that this manuscript has not been previously published and is not currently under review by another conference or journal. All authors have read and approved the final version of the manuscript.

Thank you for your time and consideration. We look forward to the possibility of presenting our work at your esteemed conference.

Sincerely,

[您的姓名] (On behalf of all authors) Corresponding Author


范例二:投递特定研讨会 (Workshop)

当您投稿的目标是会议下属的某个特定Workshop时,需要在信中明确指出。

[信头与称呼部分不变,称呼对象为Workshop主席]

Dear [Workshop主席姓氏] / Dear [Workshop缩写] Organizers,

Subject: Submission to the [Workshop完整名称]: "[您的论文完整标题]"

We are writing to submit our manuscript, "[您的论文完整标题]," for consideration for the [Workshop完整名称], held in conjunction with the [主会议名称].

Our work on [您的研究主题] directly addresses the central theme of your workshop, "[引用Workshop的主题句或关键词]"。 We believe our findings will contribute to the timely and focused discussions you are fostering.

[学术诚信声明与收尾部分不变]


范例三:说明特殊情况(如与已发表论文的关系)

当您的稿件是某篇已发表论文(例如您自己的会议短文或arXiv预印本)的扩展版本时,必须在Cover Letter中主动、清晰地声明。

[信头、称呼、开场白不变]

[在“亮点与匹配度”段落之后,增加以下说明段落]

We would like to clarify that this manuscript is a substantially extended version of our preliminary work, which appeared as a short paper at [之前会议的名称和年份] [1] or was posted on arXiv [2]. This submission includes [用列表清晰说明新增内容,例如: 1. extensive new experiments on three additional datasets; 2. a more detailed theoretical analysis; and 3. a comprehensive comparison with recent state-of-the-art methods]. We have included the original paper in the supplementary materials for your reference.

[学术诚信声明与收尾部分不变,并在参考文献中列出[1]和[2]]

结论 一封好的会议投稿信,应该是简洁、专业、信息精准的。它就像您论文的“序言”,虽然不是主体,但能为您的工作提供重要的背景信息,并给会议主席留下一个严谨、认真的良好第一印象。在大多数情况下,使用通用模板即可;在特殊情况下,清晰的说明则是学术诚信的直接体现。